Getting Started

Once you have signed up to an Email Parliament campaign plan, you will receive your login details for the campaign manager. You can then login via the Campaign Admin interface and begin creating your campaigns.

Creating Campaigns

All messages are relayed via your organization brand, and a record is kept of each submission. Setting up the system on your web site couldn’t be easier! The code required for either an MP or elected members campaign, is available in the Email Parliament administration system. Simply copy and paste it onto your web site page.

If you prefer, you can create a landing page, rather than embedding the Email Parliament code into a website. This landing page can be completely branded to fit with your design needs. This method is especially useful for organizations that do not have web sites, or that operate mostly via social media channels.

Emails and administrative notices from the Email Parliament system are sent from the organization name and email address that you registered with when you signed up for the product with Mirata Ltd. If you would like the company name and / or email address changing on the Email Parliament system please contact us.

To protect the system, it is a requirement of the service that your implementation is tested prior to going live. During testing the following banner will appear – “TEST MODE : All emails will be sent to : (support@mirata.ltd.uk)” We recommend that you send a number of test emails, so that you can familiarize yourself with the way the system works. Once you have completed your testing phase, please email us to request that ‘live mode’ be enabled.

Email Process for MP’s

Email Parliament takes users through a simple step by step process, allowing them to send an email to their own MP. The email can be edited, re-edited and previewed by the user. Using recommended text provided by your organization, on your website, users can be guided and supported in creating an informed and effective email message.

EP User Flow Diagram

Email Process for Elected Members

The elected members process works in much the same way as the MP process, however, your supporters are provided with an additional elected member list. Users can then select the elected member they wish to contact.

Validation of User Emails

Prior to sending, the email is validated by the user through a ‘click to accept’ process. Users must use their own postal address to identify their own MP or elected member. Any emails which are not validated by the user are discarded after 48 hours. Users also receive a copy of the email sent. User validation is an important integrity check that is embedded within the Email Parliament system, and should not be circumvented, or removed from any client campaign.

In the region of 15% to 25% of validation emails may be rejected by spam filters. Email providers such as @aol, @gmail, @hotmail, @yahoo, and other free services can be problematic. The rejection figure can be reduced by ensuring your users are aware of the importance of checking all email folders such as spam, clutter and trash.

Custom Branding*

Email Parliament can be set-up to look and feel like a part of your website. You can use familiar, brand-reassuring content to let your members know that a campaign is organized by you. You can ensure your campaign matches your website and overall brand identity, by using the bespoke content creation features of Email Parliament.

Downloading and Presenting Your Data*

You can view real-time results and create spreadsheets and presentations using the Email Parliament download function. This data can be exported via a single click, as a CSV file.:

MP and or elected member data download file contains the following fields:

  • Constituency of MP or or elected member
  • Party of MP or elected member
  • Name of supporter
  • Address of supporter
  • Postcode of supporter
  • Email of supporter
  • MP name or elected member
  • MP or elected member email address
  • Date and time letter was created
  • Date and time letter was sent

You can also view details of individual responses, and analyze your supporter engagement on any given campaign, by examining the contents of each letter sent.

Getting Support

This product is a supported service, and as such you may require assistance in the set-up and implementation of the service on your website. We have a number of clients using the Email Parliament service, and we are able to provide support and examples of good practice should you require it.

* Available in EP-Premium accounts only.